The basic concepts used in the Anubis system are described briefly here.
A call in the Anubis system is a call for proposals. It contains a description of the call, optionally with documents such as PDFs. It is a container for proposals, reviews and decisions.
The admin creates a call. The admin also sets up the input fields for the proposal, the reviews and the decision for each proposal.
The opens date of a call defines when the call becomes publicly available so that proposals can be created by users. The call cannot be open unless this has been set.
After the closes date of a call, if defined, a user can no longer create or submit a proposal in it. A call that does not have a closes date is open indefinitely.
A proposal is created within an open call by a user. Only one proposal in each call can be created by any given user. The user fills in the proposal input fields, which are defined by the call.
When all required input fields have been filled in, the user may submit the proposal. If the call has been closed, it is no longer possible to submit a proposal.
A review is an evaluation by a reviewer of a specific proposal. Review instance are created by the admin. A reviewer can only edit her review, not create or delete it.
The admin may create reviews of all proposals for all reviewers, or of only some proposals for each reviewer, according to the policy of the call.
Review instances have input fields defined by the admin, similar to how a proposal is defined. All reviews within a call have the same input fields.
A decision is created by the admin for each proposal. The admin or the chair (a special reviewer) may edit and finalize the decision.
The admin may make the decision for each proposal viewable by the respective submitter by setting an access flag in the call. Currently, no email is automatically sent by the system to the submitter when this is done.
A user of the system must register an account, and each user must have a valid email account to which emails with instructions on how to set the password is sent.
Depending on the site configuration, user accounts may be automatically enabled, or require the explicit enabling by the admin.
The admin may register accounts, which do not have a valid email address. This can be used for pseudo-user accounts which may be useful in some scenarios.
The admin may allow a user to create calls. A user who has created a call becomes the administrator of it, and can deal with nearly all aspects of it.
A reviewer is a user account who has been designated as a reviewer in a specific call by the admin. A reviewer is not allowed to have a proposal of her own in that call.
A user that is a reviewer in one call, is not automatically a reviewer in any other call. This makes it possible for a user to be an ordinary submitter of a proposal in one call, while being a reviewer in another call.
A chair is a special kind of reviewer, who has the privilege to create and delete review instances within the call. The chair can also view the reviews of all reviewers in that call.
An admin is a user that has privileges to perform any action in the web interface of the Anubis system.